Excel Analogues For Online Tutors: All Templates In One Place
Many people want to invest in their future through online learning. And a tutor is always ready to help. But have you ever wondered how much time a teacher might need to systematize everything: create a tutoring log template, keep records, and plan their day?
Probably, one of the most famous tools for analyzing and entering such data is Excel (not counting the usual notebook). But when technology is evolving every day, and everyone knows about the use of artificial intelligence, it’s surprising to hear that most tutors still work with such old programs.
But with the UpKeepDay app, all this will be a thing of the past! The centralized platform will make your administrative tasks much easier.
Why Does a Tutor Need to Optimize Their Work?
By optimizing, tutors will have more time for themselves or for additional lessons, for example, with another student, which will increase their overall income. However, this is not the only thing that can be improved with a stereotypical tutoring template:
- Individual approach: a tutor can pay more attention to each student by creating personalized learning plans that meet their needs and level of knowledge.
- Effective use of learning materials: using modern technologies and resources allows you to quickly find and adapt information to increase learning efficiency.
- Scheduling and planning: By optimizing their schedule, tutors avoid overload and build flexible plans, which makes it possible to conduct more lessons in a short period of time.
- Use of technology: a variety of tools for managing schedules and automating some administrative work (such as emails and reminders) save time and effort.
- Online training resources: Effective use of online training platforms reduces the cost of printing materials, organizing meetings, etc.
- Improved skills: by optimizing work, tutors can spend more time on self-development, attending trainings, courses, and learning new techniques that improve their skills.
- Business scaling: simplifying workflows allows you to expand the range of services, attract more students, and create other educational products.
Thus, by optimizing many processes, a tutor can not only efficiently allocate their working time, but also increase profits.
What Process Templates Should a Tutor Always Have at Hand?
To improve their work, tutors need to have a lot of different templates to help them organize and manage the learning process. They are easy to find on the Internet, but we will take a closer look at the main ones.
Tutor Lesson Plan Template
Every dedicated teacher should have a lesson plan to ensure thorough preparation and keep track of key points. This helps you stay organized and remember important details. You can easily find templates for lesson plans on Teachers Pay Teachers.
Source: Freepik
Tutoring Proposal Business Template
If you’ve just started your career or want to attract more students, you should develop a business template where you talk about your education, teaching methods, and your tutoring experience. You should also include your phone number or social media page so that students and parents can contact you.
Tutoring Schedule Template
This template will help you organize your tutoring schedule, keep track of time, so that you and your students know the schedule in advance and can plan your day or week.
You can find the tutor schedule template on the following platforms – Microsoft Office or Google Sheets.
Source: WPS Template
Tutoring Policy Template
Knowing the tutoring policy is extremely important for students and their parents. This template will cover all the rules and expectations for tutoring, including payment, cancellation policy, classroom behavior, etc. They can be found on educational platforms such as Template.net or Twinkl.
Source: Twinkl
Tutoring Report Template
It helps you track your student’s progress, record key achievements and make plans for future lessons. It can be created based on templates in Google Docs.
Source: Freepik
Private Tutoring Contract Template
It’s important to work officially to ensure legal protection and clearly define your responsibilities as a teacher. Therefore, it is worth drafting a tutoring contract yourself in Microsoft Word or buying a template from Teachers Pay Teachers.
Source: Teachers Pay Teachers
Tutoring Invoice Template
Your income will directly depend on regular tuition fees. To do this, you need to issue an invoice to students/parents. You can create a free tutoring invoice template using Microsoft Office or see a sample tutoring invoice on Invoice Simple. You can also use Microsoft Excel to quickly summarize your income for a week, month, or year.
Source: Microsoft Office
Tutoring Flyer Templates
If you want to attract more students to your classes, it’s important to spend time on advertising. For example, buy flyer templates on Canva or find flyers for tutoring free templates in Adobe Spark that will inform you about your course.
Source: Freepik
Tutoring Planner Template
The planner will help you keep the entire learning process under control. It will contain a detailed plan for each lesson, including topics, goals, tasks, and materials. It allows you to allocate the teacher’s time correctly and efficiently.
You can find the right planner templates on platforms such as Teachers Pay Teachers or Google Docs.
Source: Teachers Pay Teachers
Tutor tracking sheet template
Teachers need to keep track of their students’ progress, as this will help them identify their weaknesses and improve their teaching. Templates help tutors keep track of students’ progress, assignments, and attendance. You can find them on Google Sheets Templates, or you can make them in PDF format and print them out for yourself.
Source: Templatenet
Isn’t it too many templates and documents to create and fill out yourself? In addition, you have to waste your time looking for free options or spend a lot of money on everything you need to work.
Of course, it’s your choice, but there’s a pretty easy way out of this situation – download the UpKeepDay app. It will solve your template needs and more.
How Does UpKeepDay Completely Replace Annoying Tutor Tables?
Imagine having all the templates and documents you require in one place. And you can easily track everything, fill it out, send invoices, set reminders – all on one platform. No long search, no high costs, no wasted time.
You get all the functionality that a teacher requires, but without constantly filling in tables and files. It sounds amazing, doesn’t it? But this can all become your reality with UpKeepDay.
We offer:
- A lightweight and user-friendly interface so you can quickly get up to speed and start working;
- a universal calendar that allows you to manage your class schedule and effectively plan your day, week, and month;
- payment processing, tools for tracking tuition fees;
- a single student database so that you know the exact number of people present in the classroom;
- financial reports for teachers to analyze and track your finances;
- reminders about missing payments;
- a teacher’s to-do list that alerts you to unfinished tasks, like rescheduling a lesson or processing a payment. Because you’re not a robot, you don’t need to remember everything—let the system do it for you.
Source: UpKeepDay
With UpKeepDay, you’ll forget about Excel and awkward spreadsheets forever. Because you’ll have everything you need at your fingertips, and you won’t have to spend money and free time buying different tutoring templates.
