Desktop
The full picture, on a bigger screen
Schedules, students and music teachers.
Attendance, tuition and parent communication.
All connected in one organized system.
MUSIC SCHOOL & STUDIO MANAGEMENT
Music School Management Software That Simplifies Your Day
Run Your Entire Music School From One Connected App.
Manage private music lessons, group classes, teacher schedules, cancellations, make-up lessons, tuition billing, and parent communication in one mobile-first platform.
Spend less time on administration and more time teaching music. We'll personally help you get started.
Mobile
Every feature, wherever you are
Mobile schedule
UpkeepDay replaces disconnected calendars, spreadsheets, payment apps, and messaging tools with one organized system.
- Free personalized onboarding
- No setup fees
- Ongoing human support
We help configure your music school and remain available after launch.
-
Private & Group Music Lessons -
Teacher Scheduling
-
Make-Up Lessons
-
Tuition & Payments
-
Parent Communication
-
Mobile App for Everyone
One connected app for your music school, your teachers, and your families.
HOW UPKEEPDAY HELPS YOUR MUSIC SCHOOL
Less Administration. More Time for Music.
Running a music school means managing teachers, students, recurring lessons, unexpected cancellations, tuition payments, and parent communication.
UpkeepDay connects these daily operations in one platform, helping you focus more on your students and less on administrative work.
MUSIC LESSON SCHEDULING
Music Lesson Scheduling Software for Private and Group Classes
Stop juggling teacher calendars and constantly rearranging lessons.
Organize recurring private music lessons and group classes in one connected calendar. Coordinate multiple teachers, identify scheduling conflicts, and manage lesson changes without relying on spreadsheets or separate calendars.
- One Connected Calendar: View all music teachers, lessons, and classes by day, week, or month.
- Recurring Music Lessons: Schedule weekly private lessons and group classes with ease.
- Flexible Scheduling: Reschedule lessons and identify teacher scheduling conflicts before they disrupt your school.
Private music lesson scheduling
Day view
Assign substitutes across multiple lessons
Reschedule or assign a substitute
Assign substitutes across multiple lessons
Review modifications before confirming - keep all teachers and students updated
CANCELLATIONS & MAKE-UP LESSONS
Manage Music Lesson Cancellations and Make-Ups Without the Chaos
A teacher calls in sick. Several lessons need to change. UpkeepDay makes it easier.
Handle canceled music lessons, reschedule make-up sessions, and assign substitute teachers without manually rebuilding schedules. When a teacher is unavailable, update one or multiple affected lessons while keeping the school's calendar organized.
- One-Click Cancellations: Cancel individual or multiple scheduled lessons.
- Easy Make-Up Scheduling: Organize and reschedule canceled music lessons.
- Teacher Substitutions: Assign a substitute to one or multiple lessons and automatically update affected teachers' schedules.
MUSIC SCHOOL TUITION & PAYMENTS
Music School Billing Software That Makes Tuition Easier
Spend less time creating invoices and chasing music lesson payments.
Simplify music school tuition management with automated invoicing, flexible lesson payment plans, and clear visibility into student balances. Keep payments connected to student enrollments and reduce manual billing work.
- Automatic Tuition Invoicing: Generate invoices when students enroll in music lessons or classes.
- Flexible Tuition Plans: Offer pay-in-full, installment, and pay-as-you-go payment options.
- Clear Payment Tracking: Monitor invoices, payments, and outstanding student balances in one place.
Music lesson invoicing
Tuition payment tracking
Parent access / feedback approval
Feedback & Progress
PARENT COMMUNICATION & LESSON FEEDBACK
Keep Music Students and Parents Connected
Keep families informed without spending extra time writing lesson updates.
Music teachers can create personalized lesson feedback using voice-to-text and AI assistance. Parents can access shared feedback, lesson schedules, attendance, and payments through the UpkeepDay app. Feedback is automatically translated into each parent's preferred language.
- AI-Assisted Lesson Feedback: Type or dictate lesson notes and enhance them with AI.
- Feedback Approval: Review and approve teacher feedback before sharing it with families.
- Parent Portal: Give families access to lesson feedback, attendance, and schedules.
- Automatic Translation: Translate feedback into each parent's preferred language.
See How UpkeepDay Works for Your Music School
Discover how to manage teachers, recurring lessons, cancellations, tuition, and parent communication in one connected system.
EVERYTHING IN ONE PLATFORM
Everything You Need to Manage Your Music School
Music Teacher Scheduling
Coordinate multiple teachers and their recurring music lessons in one calendar.
Student Enrollment Management
Keep student enrollments, assigned classes, and lesson schedules organized.
Attendance Tracking
Record attendance and follow up on missed or incomplete attendance records.
Make-Up Lesson Management
Keep canceled lessons organized and reschedule sessions when needed.
Tuition Billing & Payments
Manage invoices, tuition payment plans, and outstanding balances.
Parent & Student Portal
Give families access to lesson schedules, attendance, feedback, and payments.
Lesson Package Management
Manage lesson packages and identify enrollments approaching completion or renewal.
Administrative To-Dos
Keep track of tasks such as incomplete attendance, missed payments, and scheduling changes.
PERSONALIZED SETUP & HUMAN SUPPORT
Personalized Setup for Your Music School
Switching music school management software doesn't have to be complicated. We'll personally help you configure teachers, students, recurring music lessons, and tuition billing so you can begin using UpkeepDay with confidence.
- Assistance setting up teachers and music classes
- Help configuring recurring private and group lessons
- Guidance organizing student enrollment and tuition plans
- Direct support from the UpkeepDay team
1
Tell Us About Your Music School
Share how you currently manage lessons, teachers, and tuition.
2
We'll Help You Set Up
Configure teachers, student enrollments, recurring schedules, and billing together.
3
Start Managing Real Lessons
Use UpkeepDay for daily operations with personal assistance available when needed.
MORE THAN A CALENDAR. MORE THAN A CRM.
Why Music Schools Choose UpkeepDay
Without a Connected Management System
- Teacher calendars maintained separately
- Cancellations handled through messages and spreadsheets
- Make-up lessons tracked manually
- Tuition invoices managed outside lesson scheduling
- Attendance records scattered across teachers
- Parent updates sent individually
- Administrative tasks easy to overlook
With UpkeepDay
-
One connected school and teacher calendar
-
Multiple lessons canceled or rescheduled efficiently
-
Substitute teacher assignments with automatic schedule updates
-
Tuition invoicing connected to enrollment
-
Attendance tracking integrated into daily lessons
-
Parent access to schedules, feedback, and payments
-
Administrative To-Dos that highlight outstanding tasks
Built for music schools that want practical automation, a full-featured mobile app, and personal assistance when they need it.
BUILT FOR YOUR WAY OF TEACHING
Built for Music Schools and Studios of All Sizes
Whether you manage individual instrument lessons or a multi-teacher music academy, UpkeepDay helps organize schedules, enrollments, tuition, and family communication.
Piano Studios
Coordinate recurring private piano lessons, teacher schedules, tuition, and parent communication.
Guitar & Instrument Studios
Manage individual and group lessons for guitar, violin, drums, and other instruments.
Voice & Singing Schools
Organize vocal lessons, student enrollments, attendance, and recurring schedules.
Multi-Instrument Music Schools
Manage multiple teachers and different lesson programs in one connected calendar.
Children's Music Programs
Coordinate children's group music classes, recurring enrollment, attendance, and parent access.
Music Academies
Manage larger teams, student schedules, teacher substitutions, lesson packages, and tuition payments.
Independent Music Teachers
Keep private music students, lessons, attendance, and billing organized from the mobile app.
After-School Music Programs
Organize recurring enrichment lessons, group classes, and teacher assignments.
Music studio management software for private lessons, group classes, lesson packages, and connected daily operations.
Your business does not need to change its operating model to fit the software.
A REAL TEAM, ON YOUR SIDE
Music School Software Supported by Real People
You teach music. We'll help with the technology.
Personalized support for your music school.
Get personalized help setting up your school, configuring recurring lessons, managing tuition plans, and learning how to use UpkeepDay. We work directly with music school owners to understand their needs and help them get the most from the platform.
Talk to the UpkeepDay TeamSIMPLE PLANS FOR MUSIC SCHOOLS
Simple Music School Management Software Pricing
For Music Schools
Music Schools & Multi-Teacher Studios
Multi-teacher account
Designed for music schools managing multiple instructors and students.
$100/ month
base monthly fee
+ $10 per additional active teacher
Base subscription for multi-teacher accounts, plus $10 for each additional active teacher under the current published pricing.
Independent Music Teachers
Individual teacher account
For independent music teachers managing their own students.
$2/ month
per active student
Maximum $100 per month
Maximum subscription charge of $100/month under the current published individual-teacher plan.
YOUR QUESTIONS, ANSWERED
Frequently Asked Questions About Music School Management Software
Music school management software helps schools organize recurring lessons, teacher schedules, student enrollments, attendance, tuition payments, and parent communication. UpkeepDay brings these operations together in a mobile-first platform for music schools and studios.
Yes. UpkeepDay helps music schools coordinate multiple teachers, manage their recurring lessons, identify scheduling conflicts, and organize substitutions when schedules change.
Yes. You can create recurring private music lessons and group classes, manage schedules in day, week, or month views, and make changes when lessons need to be rescheduled.
Schools can cancel scheduled lessons and reschedule make-up sessions. UpkeepDay helps organize these changes and supports assigning substitute teachers to one or multiple lessons.
Yes. UpkeepDay connects student enrollment to tuition invoicing and supports pay-in-full, installment, and pay-as-you-go payment plans. Schools can also track invoices and outstanding balances.
Yes. Teachers can create personalized feedback using typed notes, voice-to-text, and AI assistance. Families can access shared lesson feedback through UpkeepDay.
Yes. UpkeepDay can automatically translate shared lesson feedback into each parent's preferred language, helping music schools communicate with multilingual families.
Yes. Parents can access relevant lesson schedules, attendance, feedback, and payment information through the UpkeepDay app.
UpkeepDay provides personalized onboarding assistance to help configure your teachers, students, classes, and billing. Discuss any existing data migration requirements with the team before committing to a migration process.
UpkeepDay's published multi-teacher plan starts at $100 per month, with additional active teacher charges. Individual music teachers can use a student-based subscription plan. Refer to the current pricing section for the full details.
START WITH A PERSONAL CONVERSATION
Let's Talk About Your Music School
Tell us a little about your music school. We'll show you how UpkeepDay can simplify your daily operations.
An UpkeepDay team member will contact you about your request. No account required.
