Desktop
The full picture, on a bigger screen
Schedules, students and tutors.
Attendance, billing, payments and communication.
All connected in one organized system.
Tutoring Center Management Software
Tutoring Center Management Software That Simplifies Your Day
Run Your Entire Tutoring Center From One Connected App
Manage tutor schedules, recurring lessons, student enrollment, attendance, tuition billing, and parent communication in one mobile-first platform. Built for tutoring centers and after-school learning programs.
Spend less time on administration and more time helping students succeed. We'll personally help you get started.
Mobile
Every feature, wherever you are
Mobile schedule
UpkeepDay replaces disconnected calendars, spreadsheets, payment apps, and messaging tools with one organized system.
- Free personalized onboarding
- No setup fees
- Ongoing human support
We help configure your tutoring center and remain available after launch.
- Free Personal Setup
- No Setup Fees
- New Jersey-Based Support
- Help by Text Message
UpkeepDay is software supported by real people who learn how your tutoring center operates.
HOW UPKEEPDAY HELPS YOUR CENTER
Less Administration. More Time for Students.
Running a tutoring center shouldn't mean juggling spreadsheets, chasing payments, and constantly coordinating tutors. UpkeepDay brings your daily operations together in one easy-to-use platform.
SCHEDULING
Tutoring Scheduling Software for Individual and Group Lessons
Keep every lesson, tutor, and student organized.
Schedule recurring one-on-one and group tutoring lessons, coordinate multiple tutors, and manage cancellations or rescheduling from one connected calendar.
- One Connected Calendar: Manage tutors, students, and lessons in one place.
- Recurring Lesson Scheduling: Create individual and group tutoring schedules.
- Flexible Schedule Changes: Reschedule lessons and identify scheduling conflicts.
One connected calendar
Day view
Assign substitutes across multiple lessons
Reschedule or assign a substitute
Review the connected change
Review modifications before confirming - keep all tutors and students updated
SUBSTITUTE TEACHERS
Manage Tutor Substitutions and Make-Up Lessons
Tutor unavailable? Keep lessons running without rebuilding your schedule.
Assign substitute tutors to one or multiple scheduled lessons. UpkeepDay automatically updates affected teachers' calendars and helps you manage canceled sessions and make-up lessons.
- Multiple Lesson Substitutions: Assign substitute tutors to one or several lessons.
- Automatic Schedule Updates: Keep affected teacher schedules updated.
- Easy Make-Up Scheduling: Manage canceled sessions and reschedule lessons.
TUITION AND PAYMENT MANAGEMENT
Tutoring Center Billing Software and Automated Invoicing
Spend less time creating invoices and tracking outstanding payments.
UpkeepDay connects student enrollment with tuition billing, helping tutoring centers automate invoices, manage flexible payment plans, and track outstanding balances.
- Automatic Tuition Invoicing: Generate invoices when students enroll in classes.
- Flexible Payment Options: Offer pay-in-full, installments, or pay-as-you-go plans.
- Payment Tracking: Monitor invoices, payments, and outstanding student balances.
Track outstanding invoices
Review payment details
AI-Assisted lesson feedback
Email Communication
PARENT COMMUNICATION & LESSON FEEDBACK
Parent Communication and AI-Assisted Tutor Feedback
Keep parents informed. Spend less time writing lesson updates.
Tutors can create personalized lesson feedback using voice-to-text and AI assistance. UpkeepDay automatically translates shared feedback into each parent's preferred language, helping tutoring centers communicate with multilingual families.
- AI-Assisted Lesson Feedback: Type or dictate tutor notes and enhance them with AI.
- Feedback Approval: Review and approve feedback before sharing it with families.
- Parent Portal: Give families access to lesson feedback, attendance, and schedules.
- Automatic Translation: Translate feedback into each parent's preferred language.
See How UpkeepDay Works for Your Tutoring Center
We'll help you set up your tutors, students, and enrollment plans so you can start managing real lessons with confidence.
EVERYTHING IN ONE PLATFORM
Everything You Need to Manage Your Tutoring Center
Attendance Tracking
Keep tutoring attendance tracking connected to each lesson and student record.
Enrollment and Student Management
Student management software for tutoring centers keeps enrollment, attendance, and balances organized.
Recurring Classes
Create the class once and keep scheduling, enrollment, sessions, and payment plans connected.
Tutor Scheduling and Assignments
Assign tutors to lessons and control access to their schedules.
Multiple Payment Options
Manage tuition invoices, track payments, and offer flexible payment plans connected to enrollment.
Lesson Feedback
Tutors write, record, or dictate feedback per lesson, with AI-assisted proofreading and tone options.
Parent and Student Access
A parent portal for tutoring centers connects families with schedules, feedback, invoices, and balances.
Administrative Reminders and To-Do Tasks
UpkeepDay creates actionable reminders for missed attendance, expiring packages, and overdue payments.
PERSONALIZED SETUP & HUMAN SUPPORT
Personalized Setup for Your Tutoring Center
Switching tutoring management software doesn't have to be complicated. We'll personally help you set up tutors, students, recurring classes, and tuition billing so your center can start using UpkeepDay with confidence.
- Help setting up tutors and students
- Assistance with recurring classes and schedules
- Enrollment and tuition billing guidance
- Direct access to a real UpkeepDay team member
1
Tell Us About Your Center
Talk with our team about your tutors, students, recurring classes, and tuition billing.
2
Set Up With Personal Guidance
Get help setting up tutors and students, configuring schedules, and organizing enrollment and billing.
3
Get Ongoing Help from a Real Person
Support does not end after onboarding. Our New Jersey-based team remains available to answer questions, help your staff, and adjust your setup as your tutoring center grows.
MORE THAN A CALENDAR. MORE THAN A CRM.
Why Tutoring Centers Choose UpkeepDay
Disconnected Tools
- Separate calendars
- Separate billing
- Manual reminders
- Disconnected attendance
- Repeated data entry
- Scattered conversations
- Switching between tools
UpkeepDay
-
Complete tutoring workflow -
Scheduling, attendance, billing, and communication
-
Automated administrative To-Dos
-
Tutoring-specific payment plans
-
Tutor compensation connected to completed sessions
-
Free personalized onboarding
-
Ongoing human support
-
Mobile-first operations
UpkeepDay is more than a tutoring calendar or CRM. It is an operational system for managing the work surrounding every lesson.
Connected tutoring business software - not another disconnected tutoring CRM.
BUILT FOR YOUR WAY OF TEACHING
Built for Tutoring Centers and After-School Programs
Whether you manage academic tutoring, test preparation, or after-school enrichment, UpkeepDay helps organize instructors, students, schedules, attendance, and tuition payments.
Academic Tutoring Centers
Manage individual and group lessons across multiple subjects, instructors, and student schedules.
Test Preparation Centers
Organize SAT, ACT, SHSAT, and other test preparation classes, tutor assignments, and student enrollment.
After-School Learning Centers
Coordinate enrichment classes, recurring schedules, student attendance, and tuition billing.
Independent Learning Centers
Manage classes, teachers, students, and payments using one connected platform.
Math and Reading Programs
Build structured recurring lesson plans, track student progress, and manage enrollment.
Language Schools
Schedule language classes, manage multilingual family communication, and track tuition billing.
Private Tutors and Tutoring Teams
Manage student sessions, invoicing, and feedback across individual or team-based tutoring practices.
Online Tutoring Businesses
Run virtual lesson schedules, collect payments, and send parent feedback from one platform.
UpkeepDay supports private lessons, group classes, multi-day schedules, packages, subscriptions, installments, passes, one-time charges, online tutoring, and in-person programs.
Your business does not need to change its operating model to fit the software.
After-school program management software with the same connected tutoring workflow.
A REAL TEAM, ON YOUR SIDE
Software Supported by Real People
At UpkeepDay, free personalized setup is part of the service—not an add-on.
A technology partner, not just a platform.
We help configure your tutoring center at no additional cost and continue supporting your team after launch. Our New Jersey–based team learns how your operation works and remains available as your center grows.
Talk to a Real UpkeepDay SpecialistSIMPLE PLANS FOR TUTORING CENTERS
Tutoring Center Management Software Pricing
For Tutoring Centers
Tutoring centers with staff
Multi-teacher account
For tutoring centers managing a team of teachers.
$100/ month
base monthly fee
+ $10 per additional active teacher
Add teachers to your center as your team grows.
1 private tutor
Individual tutor account
For private tutors managing their own students.
$2/ month
per active enrolled student
Maximum $100 per month
Your monthly fee is capped, even as enrollment grows.
YOUR QUESTIONS, ANSWERED
Frequently Asked Questions About Tutoring Center Software
Tutoring center management software connects scheduling, student enrollment, attendance, tuition billing, and parent communication. It helps tutoring businesses keep daily operations organized in one place.
Use one connected calendar to coordinate tutors, students, and lessons. Administrators can assign tutors and manage schedule changes, while authorized tutors can access their own schedules.
Yes. Create recurring one-on-one and group lessons, keep tutor assignments connected, and adjust lessons when schedules change.
Assign a substitute to one or multiple scheduled lessons. UpkeepDay updates affected teacher schedules and helps you reschedule canceled sessions as make-up lessons.
UpkeepDay generates tuition invoices when students enroll and supports flexible payment plans. Track invoices, recorded payments, and outstanding balances in one place; payment collection depends on your configured payment setup.
Yes. The parent portal gives families access to shared lesson feedback, attendance, and upcoming schedules. Your team can review and approve feedback before sharing it.
Yes. Shared tutor feedback is automatically translated into each parent's preferred language, supporting multilingual parent communication.
UpkeepDay's multi-teacher account is $100 per month plus $10 for each additional active teacher. The individual tutor plan is $2 per active enrolled student per month, capped at $100 per month.
START WITH A PERSONAL CONVERSATION
Let's talk about your tutoring center.
Tell us how to reach you and what you would like to explore. We'll take it from there.
An UpkeepDay team member will contact you about your request. No account required.
